Student Information System Coordinator

• Coordinate the administration, configuration, annual rollover, calendars, grading periods, code tables, workflows, security roles, and operational readiness of the district student information system (SIS).
• Establish and maintain calendars, checklists, validation routines, and ownership assignments for enrollment, demographic, attendance, scheduling, grades, transcripts, discipline, program participation, graduation, and other student records.
• Coordinate required state and federal data submissions, including CALPADS-related processes where applicable; monitor certification status, anomalies, deadlines, and correction plans with responsible departments and schools.
• Lead cross-functional resolution of data-quality and workflow problems, distinguishing configuration, training, policy, source-data, integration, and vendor issues.
• Manage or coordinate testing for releases, configuration changes, integrations, annual processes, and new functionality; document expected results and obtain appropriate business approval.
• Develop reports, dashboards, queries, extracts, and exception lists that help staff identify incomplete, inconsistent, late, or implausible records before they affect services or reporting.
• Maintain user documentation, data-entry standards, process maps, calendars, frequently asked questions, training materials, and support knowledge articles.
• Plan and deliver role-based training for school and district users; provide coaching that explains not only how to complete a task, but why the information matters and how errors affect downstream services.
• Coordinate vendor cases, enhancement requests, release communications, service reviews, and escalation of defects or outages.
• Support continuity planning, backup and recovery coordination, peak-period readiness, and coverage for time-sensitive SIS functions.

• Student information system functions, school operations, enrollment, attendance, scheduling, grades, transcripts, programs, and state reporting cycles.
• Data-governance concepts, data quality, metadata, records lifecycle, privacy, role-based access, and secure information exchange.
• Business-process analysis, requirements gathering, testing, project coordination, change management, adult learning, and customer support.
• Intermediate reporting and data-analysis methods, including spreadsheets and SQL; ability to learn scripting or statistical tools used by the district.
• Ability to facilitate decisions across departments, explain technical issues in plain language, maintain composure during deadlines, and handle confidential information with sound judgment.

Work is primarily performed in an office, school, or remote-work environment using computers and communication systems for extended periods. The employee must be able to communicate with varied audiences, review detailed records, travel between district locations as assigned, and occasionally move equipment or materials weighing up to 25 pounds. Work outside normal hours may be required during school openings, grading periods, reporting deadlines, releases, or incidents. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.