SASS - Staff Assignment
FRMT0001 Wrong Field Length
Field length does not match Calpads File Specifications
FRMT0002 Wrong Date Format
Date format does not match Calpads File Specifications.
Specifically, the staff member's birth date must by an 8 digit number following the CCYYMMDD format.
A staff member born on March 21, 1968, for example, would be correct if it was 19680321.
FRMT0004 Invalid Characters For Numeric Field
Data for a numeric field must be a number or a decimal point.
FRMT0005 Wrong Format For Staff Job Classification FTE Percentage
Format for Staff Job Classification FTE Percentage must match CALPADS File Specifications
FRMT0009 Invalid column count for file type
Format for invalid column (fields) count based on file type
GERR0001 Required Field Missing
A required field for the submitted Record Type is missing
GERR0002 Value Not Found In Reference Set
The value provided for the field is not a valid value from the CALPADS Code Sets
GERR0007 Code Submitted Outside The Effective Date Range
Code submitted outside the effective date range
GERR0008 Invalid Transaction Type
The value provided for the field is not a valid CALPADS Transaction Type Code
GERR0010 Fall 2 File Types Cannot be Submitted for Preschools
If the file submitted has a Record Type of SASS, CRSE, SCSE, or PSTS-F2, then the School must not be a Preschool.
IVR0106 Invalid SEID
SEID must be a valid SEID in the CCTC file
SASS0001 Invalid Submitter
Reporting LEA must equal institution identifier of submitter User ID
SASS0006 Invalid Academic Year
Academic Year ID must be a valid academic school year combination and no more than one year in the future
SASS0009 Invalid Characters In Name Field
Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.
These letters and characters are valid:
a b c d e f g h i j k l m n o p q r s t y v w x y z
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
1 2 3 4 5 7 8 9 0 . - '
Any other ascii code characters will be rejected. Check for hidden characters.
SASS0033 Invalid SASS Record Type
Record Type Code must equal SASS
SASS0106 Invalid SEID
The educator's SEID # must be a valid SEID #.
SASS0118 Staff Job Classification FTE Percentage Less Than 1
Staff Job Classification FTE Percentage must be greater than or equal to 1
SASS0119 Staff Job Classification FTE Percentage Greater Than Or Equal To 200
Staff Job Classification FTE Percentage must be Less Than 200%.
SASS0120 Missing Non Classroom Based Job Assignment Code
If Staff Job Classification Code = 10 or 11 OR 25, then one or more of the Non Classroom Based Job Assignment Codes must be populated
SASS0163 Invalid School Of Assignment
If Staff Job Classification Code = 26 then School of Assignment must be a charter school (CDS)
SASS0197 Mismatch Of SEID Demographics
Staff Gender Code and Staff Date of Birth Year must equal existing ODS Staff Gender Code and Staff Date of Birth Year in the latest SDEM record
SASS0198 Invalid NPS School Of Assignment
School of Assignment must not be an NPS school
SASS0201 School Not Open During Academic Year
School should be open during Academic Year reported
SASS0219 Invalid Non Classroom Based Job Assignment Code and Staff Job Classification Code Combination Values
Staff Job Classification Code and Non Classroom Based Job Assignment Code must be a valid combination as defined in the CALPADS Valid Code Combinations document
SASS0256 Duplicate Staff Assignment (SASS) Record Within File
Only one Staff Assignment (SASS) record may exist in the file with the same Academic Year ID, SEID, School of Assignment, and Job Classification Code
SASS0257 Invalid Assignment Code For Employee On Leave
If any Nonclassroom Based or Support Assignment is "Employee on Leave", then all other Nonclassroom Based or Support Assignment fields must be blank.
SASS0268 Staff Job Classification FTE Percentage Equals 1
The Staff Job Classification FTE Percentage appears to be very low and may not be an accurate reflection of the actual FTE percentage for the Staff Job Classification.SASS0272 Invalid use of Superintendent-level Nonclassroom Based or Support Assignment Codes
In order to use Superintendent-level assignment codes 0100 (Superintendent) or 0102 (Deputy or Associate Superintendent), a staff person must be associated with the district or county office.SASS0473 Non Classroom Based Job Assignment Codes 1-7 must be populated in sequential order
The preceding Non Classroom Based Job Assignment Code must be populated if the subsequent Non Classroom Based Job Assignment Code is populated.
SASS0474 Duplicate Non Classroom Based Job Assignment Code
Non Classroom Based Job Assignment Codes 1-7 cannot have a duplicate value for the same SASS record.