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STAS - Student Attendance

FRMT0008 Field must be whole integer, up to max field length

Field must be whole integer, up to max field length.

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0010 Invalid Negative Number for Numeric Field

Data for a numeric field must not be a negative value.

IVR0034 Duplicate Record within File

Two or more records exist with the same operational key fields.

STAS0303 Invalid Absence Summary Information when Exemption is not Indicated

The following Student Absence Summary information must be populated if the Student Absence Summary Data Collection exemption Indicator is null or N.

  • Hourly Attendance School Type Indicator
  • Expected Attendance Days
  • Days Attended
  • Days Absent out-of-school suspension
  • Days in Attendance In-School Suspension
  • Days Absent Excused Non-Suspension
  • Days Absent Unexcused Non-Suspension
  • Incomplete Independent Study Days

STAS0304 Invalid Absence Summary Information when Exemption is Indicated

The following Student Absence Summary information must be null if Student Absence Summary Data Collection Exemption Indicator is equal to "Y" (yes) .

- Hourly Attendance School Type Indicator
- Expected Attendance Days
- Days Attended
- Days Absent out-of-school suspension
- Days in Attendance In-School Suspension
- Days Absent Excused Non-Suspension
- Days Absent Unexcused Non-Suspension
- Incomplete Independent Study Days

STAS0305 Invalid Expected Attendance Days

When populated, Expected Attendance Days must be between 1 and 255 days, inclusive

STAS0306 Invalid Days Attended

When populated, Days Attended must be less than or equal to Expected Attendance Days

For example, a typical school in California operates on a 180 day schedule.  A student attending all year would be expected to be in attendance all 180 days.  

If, for some reason, your SIS system is pulling data incorrectly (maybe a problem with the calendar setup), and you are pulling MORE than 180 days for attendance, the CALPADS system will flag this, since you can't have a student attend MORE days than actually existed during the school year.  

STAS0307 Invalid Out-of-School Suspension days absent

When populated, Days Absent Out-of-School Suspension must be less than or equal to Expected Attendance Days Less Days Attended (May be 0)

STAS0308 Invalid In-School Suspension days attended

When populated,Days in Attendance In-School Supsension must be less than or equal to Expected Attendance Days Less Days Attended (May be 0)

STAS0309 Invalid Invalid Excused Non-Suspension days absent

When populated,Days Absent Excused Non-Supsension must be less than or equal to Expected Attendance Days Less Days Attended (May be 0)

STAS0310 Invalid Unexcused Non-Suspension days absent

When populated, Days Absent Unexcused Non-Supsension must be less than or equal to Expected Attendance Days Less Days Attended (May be 0)

STAS0311 Invalid Incomplete Independent Study Days

When populated, Incomplete Indpendent Study Days must be less than or equal to Expected Attendance Days Less Days Attended (May be 0)

STAS0313 Absence Summary Exemption Only for NPS or Home/Hospital Schooled Student

Student should be enrolled in Non-public school (NPS) or is receiving instruction through at home/hospital instructional setting to be exempt from submitting Student Absence Summary Data

STAS0314 Duplicate STAS Records Submitted for the Same Student at the Same School

A student may only have one STAS record at the same school in the same academic year.

STAS0318 Invalid Total Absences and Days Attended

When populated, the total days for all absences and days attended must equal the Expected Attendance Days 

STAS0588 Invalid ADA-Generating Independent Study Days

When populated, ADA-Generating Independent Study Days must be less than or equal to Expected Attendance Days Less Days Attended and Days in Attendance In-School Suspension
(May be 0)

STAS0651 Invalid STAS data submitted for NPS or PSG

STAS data should not be submitted if School of Attendance = 0000001 (non-public school-NPS) or 0000002 (Private School Group)

STAS0739 Attendance Recovery Days must be an integer between 0 and 10, inclusive.

When populated, Attendance Recovery Days must be an integer between 0 and 10, inclusive.

STAS0741 Attendance Recovery Days must be less than or equal to qualifying days absent within the school

When populated, Attendance Recovery Days must be less than or equal to the sum of qualifying absences within the school.