SSRV - Student Services

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

IVR0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code

IVR0612 Duplicate Plan Effective Start Date

Student has an existing record with the same Special Education Plan Effective Start Date

SERV0327 Missing Nonpublic Agency Identifier

If Special Education Service Provider Code equals 400 (NPA), then Nonpublic Agency Identifier must be populated

SERV0328 Invalid Special Education Service Provider Code

If Nonpublic Agency Identifier (NPA) is populated, then Special Education Service Provider Code must be 400 (NPA)

SERV0329 Invalid Service Duration

If Service Frequency Code is populated Then Service Duration must be populated

SERV0330 Invalid Service Duration for Service Session

Service Duration field must greater than or equal to 10 minutes per service session

SERV0442 Invalid SELPA Code

SELPA code must be a valid 4-digit SELPA code.

SERV0443 Invalid SELPA for Reporting LEA

SELPA must be a valid Entity Code and have an active reporting relationship with the Reporting LEA.

SERV0447 Invalid Nonpublic Agency Identifier

Nonpublic Agency Identifier (NPA) must be a valid NPA code in Special Education Division's Nonpublic Agency Database

SERV0577 Invalid Service Frequency

If Service Duration is populated Then Service Frequency Code must be populated

SERV0610 Invalid Academic Year based on Plan Effective Start Date

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

SERV0666 Plan Effective Start Date for SERV Record is greater than Current Date plus six months

Plan Effective Start Date for SERV Record is greater than Current Date plus six months

SSRV0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

SSRV0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SSRV0003 Invalid School of Attendance

If School of Attendance NPS is populated then School of Attendance must equal 0000002.

SSRV0004 Missing NPS School

If School of Attendance = 0000001 then School of Attendance NPS must be populated

SSRV0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SSRV0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future.

SSRV0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS.

SSRV0181 Delete submitted for non-existing record

The submitted record attempts to delete a record that does not exist in CALPADS.

SSRV0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code.

SSRV0327 Missing Nonpublic Agency Identifier

If the Special Education Service Provider Code equals 400 (NPA), then the Nonpublic Agency Identifier must also be populated.

SSRV0328 Invalid Special Education Service Provider Code

If NPA School is populated, then Special Education Service Provider Code must be 400 (NPA).

SSRV0329 Invalid Service Duration

If Service Frequency Code is populated Then Service Duration must be populated.

SSRV0330 Invalid Service Duration for service session

Service Duration field must greater than or equal to 10 minutes per service session.

SSRV0410 Student Age must be between 12-21 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 200 or 210, then Student Age must be at least 12 years, but less than 22 years.

SSRV0411 Student Age must be between 2-21 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 230, then Student Age must be at least 2 years, but less than 22 years.

SSRV0412 Student Age must be between 0-12 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 240, then Student Age must be less than 13 years.

SSRV0413 Student Age must be between 0-5 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 250, then Student Age must be less than 6 years.

SSRV0414 Student Age must be between 3-21 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 300, then Student Age must be at least 3 years, but less than 22 years.

SSRV0415 Student Age must be between 0-20 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 310, then Student Age must be less than 21 years.

SSRV0416 Student Age must be between 2 years, 9 months - 21 years for this Special Education Service Provider Code

If Special Education Service Provider Code equals 410, then Student Age must be at least 2 years, 9 months, but less than 22 years.

SSRV0417 Student Age must be between 0-3 years for this Special Education Service Code

If Special Education Service Code equals 210, 220, 230, 240, 250, 260, or 270, then Student Age must be less than 4 years.

SSRV0418 Student Age must be between 3-6 years for this Special Education Service Code

If Special Education Service Code equals 350, then Student Age must be at least 3 years, but less than 7 years.

SSRV0419 Student Age must be between 5-22 years for this Special Education Service Code

If Special Education Service Code equals 750, 820, 830, 840, 850, 855, 860, or 890, then Student Age must be at least 5 years, but less than 23 years.

SSRV0420 Invalid Student Age for SSRV File

Student Age must be less than 22 years.

SSRV0440 Missing SPED record for a student with a SSRV record

A student with an SSRV record must have an associated SPED record where Education Plan Type = 100, 150, or 200 for the same Reporting LEA, Academic Year, and Education Plan Meeting or Amendment ID.

SSRV0444 Mismatch of SELPA Code

SELPA Code must equal existing SELPA Code in SPED record when Student Special Education Meeting or Amendment Identifier is populated.

SSRV0445 Mismatch of Student Special Education Meeting or Amendment Identifier

Student Special Education Meeting or Amendment Identifier must equal Student Special Education Meeting or Amendment Identifier in existing SPED record.

SSRV0446 Duplicate Special Education Service Code, Service Provider Code, and Special Education Service Location

Two or more records for the same student with the same (duplicate) Special Education Service Code, Service Provider Code, and Special Education Service Location must not be submitted within the same Academic Year

SSRV0447 Invalid Nonpublic Agency Identifier

Nonpublic Agency Identifier (NPA) must be a valid NPA code in Special Education Division's Nonpublic Agency Database

SSRV0448 Missing Service Frequency Code

Service Frequency Code must be populated for students less than 36 months old OR If the Service Duration is populated, then Service Frequency Code must be populated.

SSRV0449 Missing Service Duration

Service Duration must be populated for students less than 36 months old OR If the Service Frequency Code is populated, then Service Duration must be populated.

SSRV0532 Invalid Reporting LEA and School of Attendance Combination for Charter LEA

If Charter School is an independently reporting Charter School for SPED reporting, then Reporting LEA and School of Attendance must reflect the same Charter School