Fall 1 Errors

CERT001 Enrollment Data Missing for Expected Open School

No student enrollment data is included for an open school that is specified for the collection.

CERT002 Enrollment Data Missing for Expected Closed School

A school that closed since the previous year's Annual Enrollment Update is expected for this collection. There is insufficient information in CALPADS to determine the status, as of Census Day, of students who were submitted in the previous year’s Annual Enrollment Update or who were enrolled since the Update. Dropout and graduate reporting are dependent on these data.

CERT003 Effective Student Information Record Missing for a Student (Missing Effective Current Year Grade Level between 7/1 and Census Day for Student)

A student is missing who was expected for the Annual Enrollment Update from a school specified for this collection. The student was either submitted in the previous year’s Annual Enrollment Update or was enrolled since the Update. There is insufficient information in CALPADS to determine the student’s status (i.e., currently enrolled or exited) in the school as of Census Day.

CERT004 Ethnicity / Race Data Missing

A student has no Ethnicity/Race data.

CERT005 Student Course Section For SSID Not Enrolled On Census Day

There is a record in the SCSE file that contains information for a student who was not enrolled on Census Day.

CERT006 Significant Change In Total Enrollment

Significant Change In Total Enrollment

CERT007 Significant Change In Enrollment In A Grade

Significant Change In Enrollment In A Grade

CERT008 Significant Change In Enrollment In An Ethnicity / Race Category

Significant Change In Enrollment In An Ethnicity / Race Category

CERT009 Significant Change In School's Special Education Program Participant Count

A school's total Special Education program participants has either increased or decreased significantly from the previous year's count.

CERT010 Proportion Of School Enrollment That Is Special Education Exceeds 25%

The proportion of a school's enrollment participating in Special Education is greater than 25%.

CERT011 Proportion of LEA Enrollment that is Special Education exceeds 25%

The proportion of LEA enrollment participating in Special Education is greater than 25%.

CERT012 No Special Education Program Participants Data

No Total Special Education Program Participants were submitted for this school.

CERT013 Significant Change In The LEA's Number Of Special Education Program Participants

Significant Change In The LEA's Number Of Special Education Program Participants

CERT014 More Graduates Than Students In Previous Year Grade 12

The number of 12th grade graduates for the current year is 20% larger than the number of 12th graders in the previous year for a specific gender and ethnicity/race combination.

CERT015 No Graduates From Previous Year's Grade 12 Enrollment

This school had enrollment in Grade 12 in the previous year, but there are no graduates reported this year.

CERT016 Significant Change In Percent Of Graduates

The percentage of graduates from this school has either increased or decreased by 25 or more percentage points from the previous year's percentage.

CERT017 Significant Change In Percent Of Graduates Completing UC/CSU Requirements

Significant Change In Percent Of Graduates Completing UC/CSU Requirements

CERT018 No Dropouts For School With Enrollment In Grades 9-12 And US

No dropouts reported for a school that reported dropouts in the previous year and that has current year enrollment >= 100 in grades 9-12 and US.

CERT019 Dropouts In Grades 9-12 And US And No Enrollment Last Year In Grades 9-12 And US

Dropouts are reported for grades 9-12 and Ungraded Secondary, but this school had no enrollment in grades 9-12 and Ungraded Secondary in the previous year.

CERT020 Significant Change In Number Of Dropouts

The school's number of dropouts either increased or decreased significantly from the previous year.

CERT021 Significant Change In Dropout Rate

The school's Dropout Rate either increased or decreased significantly from the previous year. Dropout rate includes grades 7-12 and Ungraded Secondary.

CERT023 Significant Change In The Number Of LEP

The number of Limited English Proficient students either increased or decreased significantly between the previous and current year for a school.

CERT024 Significant Percentage Change In LEP

The difference between the Limited English Proficiency (LEP) count for the current year and the previous year for a school is more than 25 and there is at least a 25% difference between the counts for the two years.

CERT027 Free Or Reduced Price Meal Program Eligibility Data Expected

No Total Free or Reduced Price Meal Program Eligibility was submitted for a school that submitted eligible students in the previous year.

CERT028 No Free Or Reduced Price Meal Program Eligibility Data

No Free or Reduced Price Meal Program Eligible students were submitted for this school.

CERT029 Significant Change In The School's Number Of Free Or Reduced Price Meal Program Eligible Students

Significant Change In The School's Number Of Free Or Reduced Price Meal Program Eligible Students

CERT030 Significant Change In The LEA's Number Of Free Or Reduced Price Meal Program Eligible Students

Significant Change In The LEA's Number Of Free Or Reduced Price Meal Program Eligible Students

CERT031 Significant Change In LEA's Number Of GATE Students

Significant Change In LEA's Number Of GATE Students

CERT032 Significant Change In School's Number Of GATE Students

Significant Change In School's Number Of GATE Students

CERT033 GATE Program Eligibility Data Expected

No Gifted and Talented Education Program (GATE) eligible students were submitted for a school that submitted eligible students in the previous year.

CERT037 Significant Change in Proportion of FEPs

The school’s Fluent English-Proficient (FEP) count as a percent of the combination of English Learner (EL) and Fluent English Proficient (FEP) counts has changed significantly from last year’s percent.

CERT038 Significant Change in the Number of RFEPs

The school's total Reclassified Fluent English Proficient student (RFEP) count has either increased or decreased significantly from the previous year's RFEP count.

CERT039 Significant Change in Number of FEPs

The school’s total Fluent English Proficient (FEP) count has either increased or decreased significantly from the last year’s FEP count.

CERT040 SSID Anomalies In Snapshot Exceed 2% Of Enrollment

The total number of SSID anomalies in the Snapshot is equal to or greater than 2% of Snapshot enrollment.

CERT041 All Intra-LEA CCEs Must Be Resolved Before Certifying.

All intra-LEA CCEs must be resolved before certifying.

CERT042 Title III Eligible Immigrant Data Expected

No Total Title III Eligible Immigrants were submitted for a school that submitted Immigrants in the previous year.

CERT043 No Title III Eligible Immigrant Data

No Total Title III Eligible Immigrants were submitted for this school.

CERT044 Significant Change In The School's Number Of Title III Eligible Immigrant

Significant Change In The School's Number Of Title III Eligible Immigrant

CERT045 Significant Change In The LEA's Number Of Title III Eligible Immigrants

Significant Change In The LEA's Number Of Title III Eligible Immigrants

CERT056 Special Education Exit Code For Non-Special Education Student

Student was reported as graduating with a Special Education Certificate of Completion and the student is not in Special Education Program.

CERT057 Special Education Program Participant Data Expected

No Special Education Program Participants were submitted for a school that submitted Participants in the previous year.

CERT058 Title I Part C Migrant Education Program Participants Data Expected

No Total Title I Part C Migrant Education Program Participants were submitted for a school that submitted Participants in the previous year.

CERT059 Significant Change In The School's Number Of Title I Part C Migrant Education Program Participants

Significant Change In The School's Number Of Title I Part C Migrant Education Program Participants

CERT060 Significant Change In The LEA's Number Of Title I Part C Migrant Education Program Participants

Significant Change In The LEA's Number Of Title I Part C Migrant Education Program Participants

CERT067 ELAS Student Not Reported

Census Day has no SELA record for a school that has at least one English Learner student.

CERT089 Student Enrollment Records Exited With Student School Exit Category E490 Must Have A Subsequent Student Enrollment Record Within The LEA

Existing prior student enrollment records exited with the Student School Exit Category E490 where there is no subsequent current reporting year student enrollment record within the same LEA

CERT106 Invalid "TBD" English Language Acquisition Status Code

If a student with a Primary enrollment has an English Language Acquisition Code = "TBD" and the Student Grade Level Code is not equal to "AD", "IN", "TD", or "PS", then the English Language Acquisition Status Start Date must be less than 90 days before the Census Date of the Report Period.

CERT110 Invalid Open or Closed Title I Part C Migrant Record

The Education Program Membership Start and End Date range for Title I Part C Migrant Program (135) record is outside of the maximum eligibility period of 3 years for this program. Eligibility must be renewed every 3 years.

CERT111 Homeless Program Eligibility Data Expected

No Homeless Program eligible students were submitted for an LEA.

CERT112 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.

CERT113 Missing Student Initial US School Enrollment Date

If Student Grade Level Code = KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, UE, or US, and English Language Acquisition  Status = EL (English Learner), Then Student Initial US School Enrollment Date must be populated.

CERT114 No Enrollment following E150 exit

If the most recent enrollment contains Exit Code E150, then a subsequent Enrollment record is required.

CERT119 Student age not valid for Kindergarten

Student will not be 5 in kindergarten year and is not enrolled in TK program

CERT132 Missing SPED Record for Enrolled Student at Reporting LEA

An enrolled student at the LEA has no associated SPED record at the enrolled LEA but has an active SPED Plan.

CERT133 Invalid Student Special Education Exit Reason and Student Enrollment Exit Reason combination

Invalid Student Special Education Exit Reason and Student Enrollment Exit Reason combination

CERT134 Missing Student Exit Reason Code for Student with Disabilities who left program after Completing HS

Missing Student Exit Reason Code for Student with Disabilities who left program after Completing HS

CERT135 Part B Initial Evaluation for a student with an IFSP occurred late (after child's 3rd Birthday)

The first Meeting type code = 10 (Part B Initial Evaluation) should not occur after a student's 3rd birthday when the student had a prior Education Plan Type of 150 (IFSP)

CERT138 Missing Student Enrollment Exit Reason for Student With Disabilities Dropping from Program

Missing Student Enrollment Exit Reason for Student With Disabilities Dropping from Program

CERT140 Missing SPED record for a student with a SSRV record.

SSRV records must have an associated SPED record (i.e., same student, LEA, Academic Year, and Student Special Education Meeting or Amendment Identifier)  where Education Plan type = 100, 150, or 200

CERT141 Missing Student Enrollment Exit Reason for Student with Disabilities leaving program due to Max Age Reached

Missing Student Enrollment Exit Reason for Student with Disabilities leaving program due to Max Age Reached

CERT142 Missing Special Education Service for Education Plan Type Code 100, 150, or 200

A student's with an Education Plan Type Code 100 (Individualized Education Plan (IEP), 150 (Individual Family Service Plan (IFSP), or 200 (Individual Service Plan (ISP)) must have an associated Special Education Service Record

CERT143 Missing SENR Record for a student with SPED Record

SPED record must have an associated SENR data for the same SSID, LEA, and Academic Year

CERT144 SPED Record Missing for student Enrolled at NPS school

A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period has no overlapping SPED records with Education Plan = 100 (IEP) at the same Reporting LEA.

CERT145 SPED record missing for student enrolled in Private School

A SPED student enrolled in a Private School must ALSO have an associated SPED record in the same reporting LEA.

CERT146 Invalid NSLP Education Program Membership End Date

Education Program Membership End Date Must be within the same Academic Year as the Education Program Academic Year

CERT147 Invalid Adult Age Students with Disabilities in Transition Status

If Adult Age Students with Disabilities in Transition Status is populated with a "Y", then student must an overlapping Active Plan SPED record at the same Reporting LEA where Education Plan Type Code = 100 (IEP), at least 17 years old, and be in grade 12.

CERT160 Missing Private School enrollment record for Education Plan Type Code 200 (ISP)

Students with an Education Plan Type Code = 200 (ISP) must have a Private School enrollment (0000002)

CERT164 Invalid NSLP Education Program Membership End Date

Education Program Membership End Date Must be within the same Academic Year as the Education Program Academic Year

CERT165 Invalid "EL" English Language Acquisition Status Code

Primarily Enrolled English Learners who are aged 22 years or older and Enrolled in Grades KN through 12 must be designated Adult English Learner (ADEL)  

CERT166 Invalid "TBD" English Language Acquisition Status Code

Primarily Enrolled students who are aged 22 years or older and Enrolled in Grades KN through 12 cannot be "TBD"

CERT167 General Education Participation Percentage Range Code must be Populated

Students with Disabilities who are 5 years old and in Kindergarten must have General Education Participation Percentage Range Code Populated

CERT168 Special Education Program Setting Code is invalid

Students with Disabilities who are 5 years old and in Kindergarten must have Special Education Program Setting Code Populated and not equal to 201 (Regular Early Childhood), 203 (Separate Class), or 204 (Service Provider Location)

FRMT0001 Wrong Field Length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong Field Length

Field length does not match Calpads File Specifications

FRMT0001 Wrong Field Length

Field length does not match Calpads File Specifications

FRMT0002 Wrong Date Format

Date format does not match CALPADS File Specifications.

FRMT0002 Wrong Date Format

Date format does not match Calpads File Specifications.

One or more of the fields in the file are not in the required date format (MM/DD/YYYY). One or more of the fields in the file are not in the required date format (MM/DD/YYYY). 

January 5th, 2006, for example, should be entered as 01/05/2006

FRMT0002 Wrong Date Format

Date format does not match Calpads File Specifications

FRMT0004 Value Not Consistent With Field Type

Data must follow rules for the field type specified in the CALPADS File Specifications (CFS)

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing.

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing.

GERR0002 Value Not Found In Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found In Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets.

GERR0002 Value Not Found In Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0005 Student Not Owned By LEA Or School During Specified Effective Date Period

For a submitted SINF record, the provided Effective Start - End date range does not fall within the submitting LEA's (Local Educational Agency) ownership period of the student.

GERR0007 Code Submitted Outside The Effective Date Range

Code submitted outside the effective date range

GERR0007 Code Submitted Outside The Effective Date Range

Code submitted outside the effective date range

GERR0008 Invalid Transaction Type

The value provided for the field is not a valid CALPADS Transaction Type Code

GERR0008 Invalid Transaction Type

The value provided for the field is not a valid CALPADS Transaction Type Code

GERR0008 Invalid Transaction Type

The value provided for the field is not a valid CALPADS Transaction Type Code

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0003 Invalid School of Attendance

If School of Attendance NPS is populated
Then School of Attendance must equal 0000001

IVR0004 Missing NPS School

If School of Attendance = 0000001
Then School of Attendance NPS must be populated

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future