SENR - Student Enrollment

FRMT0001 Wrong Field Length

Field length does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong Date Format

Date format does not match CALPADS File Specifications.

FRMT0004 Value Not Consistent With Field Type

Data must follow rules for the field type specified in the CALPADS File Specifications (CFS)

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing.

GERR0002 Value Not Found In Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0007 Code Submitted Outside The Effective Date Range

Code submitted outside the effective date range

GERR0008 Invalid Transaction Type

The value provided for the field is not a valid CALPADS Transaction Type Code

IVR0003 Invalid School of Attendance

If School of Attendance NPS is populated
Then School of Attendance must equal 0000001

IVR0004 Missing NPS School

If School of Attendance = 0000001
Then School of Attendance NPS must be populated

IVR0034 Duplicate Record within File based on Operational Key

Two or more records exist with the same operational key fields

IVR0668 Birth Date is greater than current date

Birth Date must be less than or equal to current date.

SENR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

SENR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SENR0003 Invalid School Of Attendance

If School of Attendance NPS is populated Then School of Attendance must equal 0000001

SENR0004 Missing NPS School

If School of Attendance = 0000001 Then School of Attendance NPS must be populated

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

SENR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

SENR0008 Retired SSID -- SSID Replaced With Current SSID. Update Local SIS

If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS , then replace with current SSID for student

SENR0009 Invalid Characters In Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

SENR0010 Missing Alias First Name

If Student Alias Last Name is populated Then Student Alias First Name must be populated

SENR0011 Missing Alias Last Name

If Student Alias First Name is populated Then Student Alias Last Name must be populated

SENR0012 Invalid Student Age

If the Grade Level Code is equal to Adult (AD) Then Student age must be greater than or equal to 16 and less than 80; otherwise the Student Age must be greater than 0 and less than or equal to 22.

SENR0013 School Start Date Less Than Birth Date

Student School Start Date must be greater than Student Birth Date

SENR0014 School Start Date Greater Than Current Date Plus Six Months

Student School Start Date must be less than or equal to current date plus six months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated then Student School Exit Date must be populated

SENR0018 Invalid Exit Date For The Submitted Exit Reason

Student School Exit Date must be greater than or equal to Student School Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 School Exit Date Greater Than Current Date Plus 30 Days

Student School Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Student School Exit Date is populated then Student Exit Reason Code must be populated

SENR0021 Duplicate Records With Status Of Graduate

A student may only have one enrollment record with Student School Completion Status Code equal to 100 within the Reporting LEA

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason And Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0024 Reenrolling Graduate Within LEA

Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within the LEA for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250

SENR0025 Reenrolling Graduate Within CALPADS

Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within CALPADS for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250

SENR0026 Invalid Birth Date Or Grade For CHSPE Completion

If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHSPE) then Student Age must be greater than or equal to 16 at Student School Exit Date, or Grade must be greater than 9.

Btw, the CHSPE stands for California High School Proficiency Examination.

SENR0027 Multiple Primary Enrollments within LEA

Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA.

Primary Enrollments are defined as:

- Enrollment Status = “10” (Primary);

- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;

Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0028 Multiple Primary Enrollments Within CALPADS

A student's primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly or CCE.

Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;\

Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."

 

SENR0029 Missing Completion Status

If Student Exit Reason Code = E230 (CompleterExit) then Student School Completion Status Code must be populated

SENR0030 Missing Expected Receiver School Of Attendance

If Student Exit Reason Code = T165 (TransEnrollDiscip) Or If School Type of element 1.05 (as indicated in the CDE County District School database) is an Alternative School And Student Exit Reason Code = T160 is an Alternative School Then Expected Receiver School of Attendance must be populated

SENR0031 Missing Met UC CSU Indicator

If Student School Completion Status Code = 100, 106 or 108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032 Missing SSID Enrollment Record Operational Key

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0033 Invalid Record Type

If SSID Enrollment then Record Type Code must equal SENR

SENR0034 Duplicate Record Within File

Only one record may exist in the file with the same SSID, School of Attendance, and Student School Start Date

SENR0035 Mismatch Of SSID Demographics For Enrollment Update

If SSID is populated and Reporting LEAs owns the student (Enrollment Update) then Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year

SENR0036 Invalid Country And State-Province Combination

Student Birth Country Code and Student Birth State Province Code must be a valid combination.

This can happen when you mistakingly enter a Canadian Province in the state field when you meant to indicate a US state.

CALPADS gives special attention to the code-sets for three countries. 

So if you are using a country code for United States of "US", and the student was born in California, the State Province code would be "US-CA" and NOT just "CA"

 

SENR0037 Duplicate Enrollment With Same Student School Start Date

A student's primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA.

Primary Enrollments are defined as:

- Enrollment Status = “10” (Primary);

- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

 

SENR0045 Invalid LEA

LEA must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

SENR0048 Missing District of Geographic Residence

If Student School Transfer Code = 4 (District of Choice Transfer) is populated
then District of Geographic Residence must be populated

SENR0069 Mismatch Of SSID Demographics

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year in latest Student Information record

SENR0072 Retired SSID -- Mismatch Of SSID Demographics

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID

SENR0167 Invalid Start Date With R Transaction

Invalid Start Date for Record with R Transaction Type Code

SENR0171 Missing SSID

If SSID is blank, then Grade Level Code must be populated

SENR0175 Invalid Exit Reason Code

If Student School Completion Status = 100 (Graduated), then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178 Start Date Mismatch

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0180 Record Deletes The Last Student Enrollment

The submitted record attempts to delete the Last Enrollment Record for a student in CALPADS

SENR0181 Delete Submitted For Non-Existing Record

The submitted record attempts to delete a record that does not exist in CALPADS

SENR0182 Enrollment School Start Date Is Before School Open Date

The Enrollment School Start Date is before the School Open Date

SENR0184 Enrollment Start Date Is After School Closed Date

The Enrollment Start Date is after the School Closed Date

SENR0185 Open Short Term Enrollment Submitted Without An Existing Open Primary Enrollment Or The Short Term Enrollment School Start Date Is Before The Primary Enrollment School Start Date

Open short term enrollment submitted without an existing open primary enrollment or the short term enrollment School Start Date is before the primary enrollment School Start Date

Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."

SENR0187 Short Term Enrollment Period Must Be 30 Days Or Less

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188 Short Term Enrollment Record Has The Same Enrollment Start Date For The Same Student With A Primary Enrollment At Another LEA

The batch SENR or online submission contains a short-term enrollment record. This submitted enrollment record starts on the SAME date as an existing primary enrollment record in CALPADS ODS for another LEA. Things to check for in submisson: Verify the following fields contained in the submissions against CALPADS Enrollment History of the student:
1.23 - Student School Start Date
1.24 - Enrollment Status Code
1.26 - Student School Exit Date 

SENR0189 Short-Term Enrollment Status Code Used For Student In A Non-Educational Options School

Only Educational Options schools may submit short term enrollments

Primary Enrollments are defined as:

- Enrollment Status = “10” (Primary);

- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;

Note: Enrollments with a N470 (NoShowOther) exit and a Student School Exit Date equal to or one day prior to the Student School Start Date are NOT considered Primary Enrollments.

SENR0192 Invalid District of Geographic Residence UPDATED!

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school or county office of education in the academic year specified.

SENR0193 Receiving Specialized Services Only Enrollment Overlaps An Existing Primary Enrollment

Receiving Specialized Services Only enrollment overlaps an existing Primary Enrollment

SENR0202 Invalid School Code

School of Attendance must not equal a 7-digit County District (CD) code. Note: This validation does not apply to independently reporting charters.

SENR0203 Invalid Student School Exit Date For Student School Completion Status Code 108 (CAHSEE Exemption)

Invalid Student School Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Student School Exit Date must not be in academic year 2007-08 or 2008-09

SENR0204 Student School Exit Date Must Be Between May 15 And August 15 When Student Exit Reason Code = N420 (No Show Same School)

If Student Exit Reason Code = N420, then Student School Exit Date must be between May 15 and August 15 (inclusive)

SENR0225 Invalid Student Age For Adult Ed/GED Exit Or Completion Code

If Student Exit Category equals E230 and School Completion Status Code equals 250 or 320; or if Student Exit Category equals T260 or T270; then Student Age must be greater than or equal to 18

SENR0226 Duplicate SSID Request Within File

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0248 Potential MID (Multiple Identifier) Will Be Generated. One Or More Candidates Exist With A Score Of 100.

If one or more candidates have a score of 100 and user selects New SSID, warn user that a duplicate ID may be created.

SENR0262 Invalid age for Kindergarten (KN) student

If Grade Level Code is equal to Kindergarten (KN) , then Student age should be between 4 and 7 years (inclusive). NOTE: if the student is 7 years and 9 months old, the student is considered to be age 7.

SENR0265 Invali Student Age for GED, TASC, HiSET Completion Code

If Student Exit Category equals E230 and School Completion Status Code equals 320; then Student Age must be greater than or equal to 16 on the Exit Date

SENR0269 Student Grade Level is outside the designated grade span for the school.

A grade level was submitted for a student that is outside the grade level range offered by the school. Students with a valid special education program record are not included in the grade level validation.

SENR0284 Missing Student School Transfer Code

A student who has an enrollment status of primary (10) or short-term (30) who is attending either COE that is a Non-Charter school, a COE that is a Non-Juvenile Court school, or a Charter school operating a County Community (COMM), Opportunity (OPP) or, Special Education (SPEC) program does not have a Student School Transfer Code.

SENR0286 E150 exit requires new enrollment at same school within 1 day

If Exit Code equals E150, then Enrollment Start Date (at same school) cannot be greater than 1 day after Enrollment Exit Date

SENR0287 E155 Exit valid only between May 15-August 15

If Exit Code equals E155, then Enrollment exit date must be between May 15 and August 15.

SENR0302 Invalid Student Exit Reason Code and Secondary Enrollment Status Combination

If student has a Secondary Enrollment Status Code (20), Student Exit Reason must be null or = E170 (Secondary Enrollment Exit)

SENR0315 Invalid Student Golden State Seal Merit Diploma Indicator

If Student Golden State Seal Merit Diploma Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0316 Student Seal of Biliteracy Indicator

If Student Seal of Biliteracy Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0317 Student Enrollment Record in Previous Academic Year NOT Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0319 Invalid use of AD Grade Level or Submission of IN, TD, PS, K-12, UE, or US Grade Levels at an Adult Education Center

If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, TD, PS, K-12, UE, or US is submitted for a student, then the School of attendance must be a Pre-K thru 12 school.

SENR0320 Missing Student School Transfer Code for District of Choice Transfer

SENR0321 Invalid School of Attendance for a SBE Charter School

If student is enrolled in a SBE charter school, the School of Attendance code cannot equal the county-district code of the SBE charter

SENR0408 Invalid Postsecondary/Transition Status Indicator

If Postsecondary/Transition Status Indicator is populated with a "Y", then student must an overlapping Active Plan SPED record at the same Reporting LEA where Education Plan Type Code = 100 (IEP), at least 17 years old, and be in grade 12.

SENR0454 Postsecondary/Transition Status Indicator cannot equal Y for this record

Students with Postsecondary/Transition Status indicated must have an enrollment record in Grade 12 in the previous Academic Year without Postsecondary/Transition Status indicated

SENR0470 Invalid Student Met all UC CSU Requirements Indicator

If Student Met all UC CSU Requirements Indicator is populated then Student School Completion Status must be equal 100, 106, or 108.

SENR0472 Invalid Enrollment Status for Private School Groups

If School of Attendance = Private School Groups (0000002), then Enrollment Status must be 50 (non-ADA).

SENR0487 Enrollment Status cannot equal 50 for AD Grade Level

When Grade Level is AD, Enrollment Status cannot equal 50. 

SENR0519 Special Education Exit Code for Non-Special Education Student

Student was reported as graduating with a Special Education Certificate of Completion or is a prior Special Education Completer and the student is not a Student with Disabilities.

SENR0522 Invalid Exit Code for Enrollment Status 50 (Non-ADA Enrollment)

If the student has a non-ADA Enrollment Status Code (50), then Student Exit Reason must be null, E170 (NonPrimaryEnrlExit),  N470 (No Show), or E150 (Mid-year update).

SENR0523 Invalid Enrollment Status for Exit Reason Code E170 (SecEnrlExit)

Students exited with Exit Reason Code E170 (NonPrimaryEnrlExit) Must have Non-ADA Enrollment Status (50) or Secondary Enrollment Status (20)

SENR0556 Invalid School for Non-ADA Enrollment Status 50

If Enrollment Status Code equal to 50 (Non-ADA Enrollment Status) AND
Student Grade Level Code = PS, TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12
Then
Student must be enrolled in Private School-00000002

SENR0557 Invalid Grade Level for Student with Disabilities on an IEP

If the student has an Active Plan SPED record
where Education Plan Type Code = 100 (IEP)
Then
Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

SENR0559 Invalid Enrollment Status for Grade Level IN,TD

If the student Grade Level = IN, TD
Then Enrollment Status must be equal to 50

SENR0585 Graduate cannot have subsequent Enrollment

Submitted Graduate Record may not have a subsequent enrollment in CALPADS

SENR0586 Submitted Enrollment Exit Date may not exist after a student Graduates

Submitted Enrollment Exit Date may not exist after a student has already graduated with a Regular HS Diploma

SENR0587 Open Enrollment record invalid if student is a Graduate

Open enrollments may not be submitted if student already graduated with a Regular HS Diploma

SENR0606 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0622 Invalid Transitional Kindergarten (TK) Student Age

If Grade Level Code is equal to Transitional Kindergarten (TK) then student age should be at least 4 years as of September 1 in AY submitted.