SPED - Special Education

SPED0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

SPED0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SPED0003 Invalid School of Attendance

SPED0004 Missing NPS School

SPED0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS.

SPED0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future.

SPED0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS.

SPED0008 Retired SSID -- (XXX) SSID replaced with current SSID (XXX).

SPED0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

SPED0034 Duplicate Record within File

Only one record may exist in the file with the same SSID, Reporting LEA, and Student Special Education Meeting or Amendment Identifier.

SPED0046 Invalid Student Race Missing Indicator and Student Race Code Combination

The SPED file you are uploading from your Special Education Data system is missing and appropriate student race indicator/race code.

SPED0069 Mismatch of SSID Demographics

Student First Name, Student Last Name, Gender, or Student Birth Date do not match for the same SSID (State Student Identifier #) within the ODS (Operational Data Store aka the current data in CALPADS).

SPED0072 Retired SSID -- Mismatch of SSID Demographics

The submitted SSID is retired, but the submitted Student Gender Code and Student Date of Birth Year do not match the student’s current SSID in the ODS.

SPED0181 Delete submitted for non-existing record

The submitted record attempts to delete a record that does not exist in CALPADS.

SPED0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code or 7-digit Charter School code.

SPED0331 Only Education Plans 100, 150, or 200 can be amended

If the Education Plan Amendment Date is populated (not empty), then the Education Plan Type Code must equal 100,150 or 200.

SPED0332 Invalid Education Plan Type Code for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated then Education Plan Type Code must be 100 (IEP).

SPED0332 Invalid Education Plan Type Code for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator then Education Plan Type Code must be 100 (IEP).

SPED0333 Invalid Education Plan Type Code for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0334 Invalid Education Plan Type Code for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0334 Invalid Education Plan Type Code for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0335 Invalid Education Plan Type Code for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0336 Invalid Education Plan Type Code for Supportive Services Indicator

If Supportive Services Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0337 Invalid Education Plan Type Code for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then Education Plan Type Code must 100 (IEP).

SPED0338 Invalid Education Plan Type Code for Student IEP Participation Indicator

If Student IEP Participation Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0339 Invalid Education Plan Type Code for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then Education Plan Type Code must be 100.

SPED0340 Invalid Education Plan Type Code for Special Transportation Indicator

If Special Transportation Indicator is populated then Education Plan Type Code must =100 (IEP).

SPED0341 Missing Initial Evaluation Parental Consent Date

If Special Education Meeting Type Code = 10 or 15, then Initial Evaluation Parental Consent Date must be populated.

SPED0342 Missing Primary Residence Code

If Education Plan Type Code is 100 (IEP), 150 (IFSP) or 200 (ISP), Primary Residence Code must be populated.

SPED0343 Missing Special Education Initial Entry Start Date

SPED0344 Missing Disability 1 Code

If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 1 Code must be populated.

SPED0345 Missing Disability 2 Code

If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 2 Code must be populated.

SPED0346 Missing Special Education Program Setting Code

If Education Plan Type Code = 100, 150 or 200 then Special Education Program Setting Code must be populated.

SPED0347 Missing Special Education Program Type Code

If Education Plan Type Code = 150 (IFSP) then Special Education Program Type Code must be populated.

SPED0348 Missing Special Transportation Indicator

If Education Plan Type Code = 100 (IEP) then Special Transportation Indicator must be populated.

SPED0349 Missing Student Special Education Meeting or Amendment Identifier

If Special Education Meeting Date is populated then Student Special Education Meeting or Amendment Identifier is required.

SPED0350 Missing Special Education Program Exit Reason Code

If Special Education Program Exit Date is populated then Special Education Program Exit Reason Code must be populated.

SPED0351 Initial Evaluation Parental Consent Date must be greater than the Special Education Referral Date

Initial Evaluation Parental Consent Date must be greater than or equal to the Special Education Referral Date.

SPED0352 Special Education Meeting Date is less than Initial Evaluation Parental Consent Date

Special Education Meeting Date must be greater than or equal to Initial Evaluation Parental Consent Date.

SPED0353 Invalid Special Education Program Exit Date for Special Education Initial Entry Start Date

Special Education Program Exit Date must be greater than Special Education Initial Entry Start Date in staging.

SPED0354 Invalid Special Education Program Exit Date for Special Education Referral Date

Special Education Program Exit Date must be greater than Special Education Referral Date in staging.

SPED0355 Special Education Initial Entry Start Date is greater than current date

Special Education Initial Entry Start Date must be less than or equal to current date.

SPED0356 Education Plan Amendment Date cannot be a future date

Education Plan Amendment Date must be less than or equal to current date.

SPED0359 Invalid Disability 1 Code

Disability Code 1 cannot equal 200 (None).

SPED0360 Invalid Disability 2 Code

If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).

SPED0361 Invalid Primary Residence Code and Special Education Program Setting combination

If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).

SPED0362 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 103, then Student Age must be less than 3 years.

SPED0363 Student Age must be between 0-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 104 or 200, then Student Age must be less than 7 years.

 

SPED0364 Student Age must be between 2-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be at least 2 years, but less than 7 years.

SPED0365 Student Age must be between 2-23 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 2 years, but less than 23 years.

SPED0366 Invalid Student Age for Education Plan Type Code 100 (IEP) or 200 (ISP)

If Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at least 2 years, 9 mos but less than 23 years.

SPED0367 Invalid Student Age for Established Medical Disability 1 Code

If Disability 1 Code is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.

SPED0368 Invalid Student Age for Established Medical Disability 2 Code

If Disability Code 2 is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.

SPED0369 Invalid Student Age for Special Education Program Exit Reason Code 71

If Special Education Program Exit Reason Code equals 71 (HSCompleter), then Student Age must be greater or equal to 16 years.

SPED0370 Invalid Student Age for Special Education Program Exit Reason Code 73

If Special Education Program Exit Reason Code equals 73 (MaxAge), then Student Age must be greater or equal to 21 years.

SPED0371 Invalid Special Education Program Exit Reason and Education Plan Type Combo

Special Education Program Exit Reason and Education Plan Type combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0372 Invalid Education Plan Type and Special Education Program Setting Combo

Education Plan Type Code and Special Education Program Setting Code combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0373 Invalid Special Education Meeting Type and Education Plan Type Code Combo

Special Education Meeting Type Code must be a valid combination with Education Plan Type Code as outlined in the CALPADS Valid Code Combinations Document.

SPED0374 Invalid Special Education Meeting Type and Meeting Delay Combo

Special Education Meeting Type and Meeting Delay combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0375 Duplicate SPED records exist for the same student

Only one SPED record may exist with the same SSID, Reporting LEA, SELPA Code, Special Education Meeting Type Code, Special Education Meeting Date, and Amendment Date.

SPED0376 Invalid Initial Parental Consent

Initial Parental Consent Date for a student with an Initial Part B (10) Meeting Type Code must be greater than the Initial Parental Consent Date existing for the same student with an Initial Part C (15) meeting type.

SPED0377 Special Education Referral Date cannot be greater than the current date

Special Education Referral Date cannot be a future date.

SPED0378 Invalid age for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0379 Invalid Student Age for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0380 Invalid Student Age for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0381 Invalid Student Age for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0382 Invalid Student Age for Supportive Services Indicator

If Supportive Services Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0383 Invalid Student Age for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0384 Invalid Student Age for Student IEP Participation Indicator

If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0385 Invalid Student Age for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then student must be at least 13 years and 9 months old.

SPED0386 Invalid Age on Student IFSP

If Education Plan Type Code is 150, then Student Age must be less than 4 years.

SPED0387 Missing Preschool Program Setting Service Location Code

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.

SPED0388 Missing Ten or More Weekly Hours in Setting Indicator

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.

SPED0389 Missing General Education Participation Percentage Range Code

If Student Age is at least 5 years, but less than 23 years and Special Education Program Setting = 400 or 500, then General Education Participation Percentage Range Code must be populated.

SPED0390 Missing IEP Includes Postsecondary Goals Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then IEP Includes Postsecondary Goals Indicator must be populated.

SPED0391 Missing Postsecondary Goals Updated Annually Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Updated Annually Indicator must be populated.

SPED0392 Missing Postsecondary Goals Age Appropriate Transition Assessment Indicator

SPED0393 Missing Transition Services in IEP Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services in IEP Indicator must be  populated.

SPED0394 Missing Supportive Services Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Supportive Services Indicator must be populated.

SPED0395 Missing Transition Services Goals in IEP Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services Goals in IEP Indicator must be populated.

SPED0396 Missing Student IEP Participation Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Student IEP Participation Indicator must be populated.

SPED0397 Missing Agency Representative IEP Participation Code

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Agency Representative IEP Participation Code must be populated.

SPED0398 Missing Parental Involvement Facilitation Code

If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) and Student Age is at least 3 years, but less than 22 years, then Parental Involvement Facilitation Code must be populated.

SPED0399 Invalid Student Age for Education Plan Type Code 150 (IFSP)

If Education Plan Type Code = 150 (Individual Family Service Plan (IFSP)) and Special Education Program Exit Date is null, then Student Age must be less than 4 years.

SPED0400 Missing Infant Regional Center Services Eligibility Indicator

Infant Regional Center Services Eligibility Indicator must be populated if Disability 1 Code is 220, 230, 250, 270, or 300 and Student Age is less than 36 months.

SPED0401 Invalid Grade Level for Workability I Work-Based Learning Program Completion Indicator

If Workability I Work-Based Learning Program Completion Indicator = “Y”, then Grade Level must = 9, 10, 11, or 12.

SPED0403 Invalid Grade Level for Department of Rehabilitation Student Services Work-based Learning Program Completion Indicator

If Department of Rehabilitation Student Services Work-based Learning Program Completion Indicator = “Y”, then Grade level must = 9, 10, 11, or 12.

SPED0405 Student Age must be between 5-21 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 400, 401, 402, 403, or 500, then Student Age must be at least 5 years, but less than 22 years.

SPED0406 Special Education Initial Entry Start Date does not equal to existing Special Education Initial Entry Start Date in the ODS

If SPED record exists in ODS for the same SSID, Reporting LEA, and SELPA Code, then Special Education Initial Entry Start Date must be equal to the Special Education Initial Entry Start Date in the record in the ODS.

SPED0407 Disability 2 Code equals Disability 1 Code

Disability 2 Code cannot equal  the Disability 1 Code.

SPED0421 Special Education Referral Date is less than student birthdate

Special Education Referral Date must be greater than or equal to Student Birth Date.

SPED0422 Education Plan Amendment Date is less than or equal to Special Education Meeting Date

Education Plan Amendment Date must be greater than Special Education Meeting Date.

SPED0423 Missing Special Education Meeting Date

Special Education Meeting Date must be populated unless the Special Education Meeting Type Code is 30 (Pending Initial Eval).

SPED0424 Invalid Student Special Education Meeting or Amendment Identifier

Student Special Education Meeting or Amendment Identifier must be unique within the Reporting LEA.

SPED0425 Meeting Delay Code Should Not be Populated

Meeting Delay Code is populated but the evaluation is not late.

SPED0426 Missing Meeting Delay Code for Part B or Part C Initial Evaluation

If Special Education Meeting Type Code = 15 or 10 AND Special Education Meeting Date is greater than 60 days from the Initial Evaluation Parental Consent Date THEN the Meeting Delay Code must be populated.

SPED0427 Missing Meeting Delay Code for Part B Initial Evaluation

SPED0428 Missing Meeting Delay Code for Annual Evaluation

SPED0429 Missing Meeting Delay Code for Subsequent Triennial Evaluation

SPED0430 Missing Meeting Delay Code for First Triennial Evaluation