Fall 1 Errors

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0008 Retired SSID -- SSID Replaced With Current SSID. Update Local SIS

If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS Then replace with current SSID for student

IVR0009 Invalid Characters In Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

IVR0010 Missing Alias First Name

If a student's Alias Last Name is populated, then the student's Alias First Name must ALSO be populated.

IVR0011 Missing Alias Last Name

If Student Alias First Name is populated, then Student Alias Last Name must be populated

IVR0012 Invalid Student Age

If Grade Level Code is equal to Adult (AD), then Student age must be greater than or equal to 16 and less than 80; Else Student Age must be greater than 0 and less than or equal to 22

IVR0013 School Start Date Less Than Birth Date

Student School Start Date must be greater than Student Birth Date.

IVR0033 Invalid Record Type

If Student Information, then Record Type Code must equal SINF, SIGR, SIDM, SIEL, SIST, SIAD

IVR0034 Duplicate Record within File based on Operational Key

Two or more records exist with the same operational key fields

IVR0036 Invalid Country and State-Province Combination

Student Birth Country Code and Student Birth State Province Code must be a valid combination

IVR0045 Invalid Student Hispanic Ethnicity Indicator And Student Ethnicity Missing Indicator Combination

If Student Hispanic Ethnicity Indicator is populated, then Student Ethnicity Missing Indicator must be equal to N or blank; ELSE, Student Ethnicity Missing Indicator must equal Y AND Student Hispanic Ethnicity Indicator must be NULL

IVR0046 Invalid Student Race Code And Student Race Missing Indicator Combination

If one or more of the Student Race Codes are populated, then Student Race Missing Indicator must be equal to N or blank; ELSE, Student Race Missing Indicator must be equal to Y AND all Student Race Code values must be NULL.

IVR0048 Missing District Of Geographic Residence

If Interdistrict Transfer Code is populated, then District of Geographic Residence must be populated

IVR0049 Missing Residential Address Line 1

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310, then Residential Address Line 1 must be populated

IVR0051 Missing Residential Address City Name

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310, then Residential Address City Name must be populated.

IVR0052 Missing Residential Address State Province Code

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310, then Residential Address State Province Code must be populated

IVR0053 Missing Residential Address Zip Code

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310, then Residential Address Zip Code must be populated

IVR0054 English Language Acquisition Status Start Date Less Than Birth Date

English Language Acquisition Status Start Date must be greater than Student Birth Date

IVR0055 English Language Acquisition Status Start Date Greater Than Current Date Plus 30 Days

English Language Acquisition Status Start Date must be less than or equal to current date plus 30 days

IVR0056 Missing Student Proficient Or Advanced For ELA Code

If English Language Acquisition Status Code = RFEP (Reclassified Fluent English Proficient), then Student Proficient or Advanced for ELA Code must be populated

IVR0058 Missing Student Initial US School Enrollment Date

If 1) Student Grade Level Code = KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, UE, US

AND

2) a) Student Birth Country Code not equal to US or PR OR b) English Language Acquisition Status = EL, then Student Initial US School Enrollment Date must be populated.

IVR0059 Student Initial US School Enrollment Date Less Than Birth Date

Student Initial US School Enrollment Date must be greater than Student Birth Date

IVR0060 Student Initial US School Enrollment Date Greater Than Current Date Plus Six Months

Student Initial US School Enrollment Date must be less than or equal to current date plus six months

IVR0061 Missing Enrolled In US School Less than Three Cumulative Years Indicator

If Student Birth Country Code Not Equal To US or Puerto Rico, then Enrolled in US School less than Three Cumulative Years Indicator must be populated

IVR0062 Invalid CTE Pathway Code And CTE Pathway Completer Combination

If CTE Pathway Completer Indicator is populated, then CTE Pathway Code must be populated

IVR0064 Invalid Effective Start Date - Academic Year Combination

Effective Start Date must be within Academic Year specified

IVR0066 Effective End Date Less Than Effective Start Date

Effective End Date must be greater than or equal to Effective Start Date

IVR0067 Invalid Effective End Date - Academic Year Combination

Effective End Date must be within Academic Year specified

IVR0068 Mismatch Of SSID Demographics For Student Information Update

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year Or Student Legal First Name and Student Legal Last Name must equal existing ODS Student Legal First Name and Student Legal Last Name in the latest SINF record

IVR0069 Mismatch of SSID Demographics

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year in the latest SINF record

IVR0072 Retired SSID -- Mismatch Of SSID Demographics

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID's Student Information

IVR0116 Duplicate Effective Start Date In File

Only one record may exist in the file with the same Effective Start Date

IVR0144 Invalid Student Ethnicity Missing Indicator

If Student Hispanic Ethnicity Indicator is populated, then Student Ethnicity Missing Indicator must be equal to N or blank

IVR0145 Invalid Student Hispanic Ethnicity Indicator

If Student Ethnicity Missing Indicator is equal to Y, then Student Hispanic Ethnicity Indicator must be blank

IVR0146 Invalid Student Race Code

If Student Race Missing Indicator is equal to Y, then all of the Student Race Codes must be blank

IVR0164 Missing English Language Acquisition Status Start Date

If English Language Acquisition Status Code not equal to EO, then English Language Acquisition Status Start Date must be populated

IVR0165 Missing English Language Acquisition Status Code

If Student's Grade Level Code not = to AD, then English Language Acquisition Status Code must be populated

IVR0180 Records Delete The Last Student Demo

The submitted records attempt to delete the Last Demo Record for a student in CALPADS

IVR0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code

IVR0213 English Language Acquisition Status Start Date Greater Than The SINF Effective Start Date

English Language Acquisition Status Start Date should be less than or equal to SINF Effective Start Date

IVR0214 Warning: History Of Prior English Language Acquisition Status Being Overwritten By This Submission

English Language Acquisition Status Code of existing record should equal the English Language Acquisition Status Code of input record when the Effective Start Date is the same

IVR0215 English Language Acquisition Status Start Date Greater Than the Current System Date

English Language Acquisition Status Start Date must be less than or equal to current date

IVR0216 Student Primary Language Code Cannot Equal English (00) Or Sign Language (37) When English Language Acquisition Status Code Equals EL, RFEP, Or IFEP

English Language Acquisition Status Code equal to EL, RFEP, or IFEP must have a Primary Language Code other than English (00) or Sign Language (37).

IVR0612 Duplicate Plan Effective Start Date

Student has an existing record with the same Special Education Plan Effective Start Date

IVR0668 Birth Date is greater than current date

Birth Date must be less than or equal to current date.

PSTS0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS.

SELA0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID.

SELA0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SELA0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

SELA0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

SELA0008 Retired SSID -- (XXX) SSID Replaced With Current SSID (XXX).

If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then replace with current SSID for student

SELA0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

SELA0033 Invalid Record Type

If Student English Language Acquisition, then Record Type Code must equal SELA

SELA0054 English Language Acquisition Status Start Date Less Than Birth Date

English Language Acquisition Status Start Date must be greater than Student Birth Date

SELA0072 Retired SSID -- Mismatch of SSID Demographics

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match the Student Gender Code and the Student Date of Birth Year of current SSID in the latest SELA ODS record, then do not replace SSID

SELA0164 Missing English Language Acquisition Status Start Date

If English Language Acquisition Status Code is not NULL, then English Language Acquisition Status Start Date must be populated

SELA0181 Delete Submitted For Non-Existing Record

The submitted record attempts to delete a record that does not exist in CALPADS

SELA0215 English Language Acquisition Status Start Date Greater Than the Current System Date

English Language Acquisition Status Start Date must be less than or equal to current date

SELA0255 Invalid Change In English Language Acquisition Status Code

If a student's English Language Acquisition Status (ELAS) Code is being submitted--- then the most recent ELAS Code currently stored in the CALPADS ODS must be a valid ELAS in combination with the subsequent ELAS being submitted. Reference (Valid Code Combos--- Current ELAS-Submtd ELAS)

SELA0266 Invalid Initial English Language Acquisition Status Code For Newly Enrolled Student

If no English Language Acquisition Status (ELAS) Code exists in the ODS for a student--- then the ELAS code being submitted must equal TBD--- EO--- IFEP--- or EL.

SELA0280 The Primary Language And ELAS Combination Is Not Valid.

Student Primary Language Code cannot equal English (00) or American Sign Language (37) when English Language Acquisition Status Code is not EO

SELA0281 Invalid English Language Acquisition Status Code For Student

There is already an ELAS status in the CALPADS ODS; therefore the TBD status is not allowed.

SELA0283 Date Mismatch For English Language Acquisition Status Code

If the English Language Acquisition Status (ELAS) code being submitted does not match any ELAS code in CALPADS, then the ELAS Start Date being submitted must be greater than the most recent ELAS Start Date in CALPADS.  (In other words, you are trying to create a new ELAS record that PRE-DATES one or more records in CALPADS for the same language designation.  Shame on you! :)

SELA0285 Date Out of Sequence For English Language Acquisition Status Code

If ELAS code being submitted does not equal any ELAS code in ODS--- then ELAS Start Date being submitted must be greater than the most recent ELAS Start Date in the ODS.

SELA0301 SELA record not permitted for Grade Level

If  Record Type Code = SELA then Student's Grade Level Code cannot equal IN, TD, PS, or AD

SELA0322 Primary Language must equal English (00) or Sign Language (37) when English Language Acquisition Status Code equals EO

Primary Language must equal English (00) or Sign Language (37) when English Language Acquisition Status Code equals EO

SELA0323 Invalid use of Correction Reason Code

Correction Reason Code may only be populated when the ELAS Start Date is in the same academic year as the immediate previous SELA record ELAS start date and the immediate previous SELA record ELAS Start Date >= July 1, 2018

SELA0324 Evidence of Non-English Primary Language Correction Reason Code requires a previous English Only ELAS code

Evidence of Non-English Primary Language Code may only be populated when student has a previous English Language Acquisition Status (ELAS) code equal to EO

SELA0325 Invalid change in English Language Acquisition Status Code with Correction Reason

If a student's English Language Acquisition Status (ELAS) Code and Correction Reason Code are is being submitted, then the immediate previouis ELAS Code currently stored in the CALPADS ODS must be a valid ELAS in combination with the subsequent ELAS and Correction Reason Code being submitted. Reference (Valid Code Combos, Current ELAS-Submtd ELAS-CorrCode)

SELA0326 Duplicate SELA Records Submitted for the Same Student 

A student must not have duplicate SELA record with the same ELA status code, ELAS Start Date from two different reporting LEAs  

SELA0520 Invalid EL or IFEP ELAS Code Change without Valid Correction Reason Code

English Learner (EL) and Initial Fluent English Proficient (IFEP) English Language Acquisition Status  (ELAS) Codes must be submitted with a valid Correction Reason Code

SELA0524 Invalid Adult English Learner Code (ADEL) English Language Acquisition Status Code

Students who are designated Adult English Learners (ADEL) must be aged 22 years or older and enrolled in Grades TK through 12

SELA0525 Invalid "TBD" English Language Acquisition Status Code

Students who are aged 22 years or older cannot be "To Be Determined" (TBD)

SELA0526 Invalid "EL" English Language Acquisition Status Code

English Learners who are aged 22 years or older and Enrolled in Grades KN through 12 must be designated Adult English Learner (ADEL)

SELA0549 Invalid Deletion of English Learner SELA Record

Invalid deletion of English Learner SELA Record when Reclassified Fluent English Proficient (RFEP) record exists for student

SELA0589 RFEP Student cannot be reclassified prior to being administered the summative assessment.

Summative testing window begins annually on February 1st; therefore, a student who took the initial on or after July 1st of same AY cannot be reclassified prior to that date.

SELA0629 Invalid ELor IFEP ELAS Code with Correction Reason Code

Submitted SELA record with a Correction Reason Reason Code where English Language Acquisition Status (ELAS) Code is English Learner (EL) or Initial Fluent English Proficient (IFEP) may not exist if it's the only SELA record for a student.

SELA0652 Missing Enrollment Record for RFEP Student

If a student's English Language Acquisition Status = Reclasified Fluent English Proficient (RFEP), they must have an overlapping primary enrollment

SENR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

SENR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SENR0003 Invalid School Of Attendance

If School of Attendance NPS is populated Then School of Attendance must equal 0000001

SENR0004 Missing NPS School

If School of Attendance = 0000001 Then School of Attendance NPS must be populated

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

SENR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

SENR0008 Retired SSID -- SSID Replaced With Current SSID. Update Local SIS

If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS , then replace with current SSID for student

SENR0009 Invalid Characters In Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

SENR0010 Missing Alias First Name

If Student Alias Last Name is populated Then Student Alias First Name must be populated

SENR0011 Missing Alias Last Name

If Student Alias First Name is populated Then Student Alias Last Name must be populated

SENR0012 Invalid Student Age

If the Grade Level Code is equal to Adult (AD) Then Student age must be greater than or equal to 16 and less than 80; otherwise the Student Age must be greater than 0 and less than or equal to 22.

SENR0013 School Start Date Less Than Birth Date

Student School Start Date must be greater than Student Birth Date

SENR0014 School Start Date Greater Than Current Date Plus Six Months

Student School Start Date must be less than or equal to current date plus six months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated then Student School Exit Date must be populated

SENR0018 Invalid Exit Date For The Submitted Exit Reason

Student School Exit Date must be greater than or equal to Student School Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 School Exit Date Greater Than Current Date Plus 30 Days

Student School Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Student School Exit Date is populated then Student Exit Reason Code must be populated

SENR0021 Duplicate Records With Status Of Graduate

A student may only have one enrollment record with Student School Completion Status Code equal to 100 within the Reporting LEA

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason And Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0024 Reenrolling Graduate Within LEA

Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within the LEA for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250