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Fall 1 Errors

SENR - Student Enrollment

SPED - Special Education

SINF - Student Information

SSRV - Student Services

SPRG - Student Programs

Certification Error - Fall 1

SELA - Student Language

SINF0051 Missing Residential Address City Name

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310, then Residential Address City Name must be populated

SINF0052 Missing Residential Address State Province Code

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310 Then Residential Address State Province Code must be populated

SINF0053 Missing Residential Address Zip Code

If Primary Residence Category Code not equal to 100, 110, 120, 130, OR 310 Then Residential Address Zip Code must be populated

SINF0054 English Language Acquisition Status Start Date Less Than Birth Date

English Language Acquisition Status Start Date must be greater than Student Birth Date

SINF0055 English Language Acquisition Status Start Date Greater Than Current Date plus 30 Days

English Language Acquisition Status Start Date must be less than or equal to current date plus 30 days

SINF0058 Missing Student Initial US School Enrollment Date

If 1) Student Grade Level Code = KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, UE, US AND 2) a) Student Birth Country Code not equal to US or PR or b) English Language Acquisition Status = EL, then Student Initial US School Enrollment Date must be populated

SINF0059 Student Initial US School Enrollment Date Less Than Birth Date

Student Initial US School Enrollment Date must be greater than Student Birth Date

SINF0060 Student Initial US School Enrollment Date Greater Than Current Date Plus Six Months

Student Initial US School Enrollment Date K-12 must be less than or equal to student's earliest Enrollment Start Date when enrolled in Grades K-12.

SINF0061 Missing Enrolled in US School Less Than Three Cumulative Years Indicator

If Student Birth Country Code Not Equal To US or Puerto Rico, then Enrolled in US School less than Three Cumulative Years Indicator must be populated

SINF0062 Invalid CTE Pathway Code And CTE Pathway Completer Combination

If CTE Pathway Completer Indicator is populated Then CTE Pathway Code must be populated

SINF0064 Invalid Effective Start Date - Academic Year Combination

Effective Start Date must be within Academic Year specified

SINF0066 Effective End Date Less Than Effective Start Date

Effective End Date must be greater than or equal to Effective Start Date

SINF0067 Invalid Effective End Date - Academic Year Combination

Effective End Date must be within Academic Year specified

SINF0068 Mismatch Of SSID Demographics For Student Information Update

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year or Student Legal First Name and Student Legal Last Name must equal existing ODS Student Legal First Name and Student Legal Last Name in the latest SINF record

SINF0072 Retired SSID -- Mismatch Of SSID Demographics

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID's Student Information

SINF0116 Duplicate Effective Start Date In File

Only one record for an SSID may exist in the file with the same Effective Start Date

SINF0144 Invalid Student Ethnicity Missing Indicator

If Student Hispanic Ethnicity Indicator is populated, then Student Ethnicity Missing Indicator must be equal to N or blank

SINF0145 Invalid Student Hispanic Ethnicity Indicator

If Student Ethnicity Missing Indicator is equal to Y, then Student Hispanic Ethnicity Indicator must be blank

SINF0146 Invalid Student Race Code

If Student Race Missing Indicator is equal to Y, then all of the Student Race Codes must be blank.

SINF0164 Missing English Language Acquisition Status Start Date

If English Language Acquisition Status Code not equal to EO, then English Language Acquisition Status Start Date must be populated.

SINF0165 Missing English Language Acquisition Status Code

If Student's Grade Level Code not = to AD, then English Language Acquisition Status Code must be populated.

SINF0192 Invalid District Of Geographic Residence

District of Geographic Residence must be a valid 7-digit County District (CD) code

SINF0213 English Language Acquisition Status Start Date Greater Than The SINF Effective Start Date

English Language Acquisition Status Start Date should be less than or equal to SINF Effective Start Date.

SINF0214 Warning: History Of Prior English Language Acquisition Status Being Overwritten By This Submission

English Language Acquisition Status Code of existing record should equal the English Language Acquisition Status Code of input record when the Effective Start Date is the same.

SINF0215 English Language Acquisition Status Start Date Greater Than The Current System Date

English Language Acquisition Status Start Date must be less than or equal to current date

SINF0216 Student Primary Language Code Cannot Equal English (00) Or Sign Language (37) When English Language Acquisition Status Code Equals EL, RFEP, or IFEP

English Language Acquisition Status Code equal to EL, RFEP, or IFEP must have a Primary Language Code other than English (00) or Sign Language (37)

SINF0252 Invalid use of Student Proficient Or Advanced For ELA Code

Only a student who has an English Language Acquisition Status Code of RFEP may indicate a "Y" in the Student Proficient or Advanced for ELA Code field.

SINF0255 Invalid Change In English Language Acquisition Status Code

If a student's English Language Acquisition Status (ELAS) Code is being submitted, then the most recent ELAS Code currently stored in the CALPADS ODS must be a valid ELAS in combination with the subsequent ELAS being submitted.

SINF0452 Missing Student Birth Country Code

If Enrollment Status is not equal to 50, then Student Birth Country Code must be populated.

SINF0453 Missing Parent Guardian Highest Education Level Code

If Enrollment Status is not equal to 50, then Parent Guardian Highest Education Level Code must be populated.

SINF0528 Missing Student Preferred First Name

If Student Preferred Last Name is populated, then Student Preferred First Name must also be populated.

SINF0529 Missing Student Preferred Last Name

If Student Preferred First Name is populated, then the Student Preferred Last Name must ALSO be populated.

SPED0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

SPED0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SPED0003 Invalid School of Attendance

If School of Attendance NPS is populated then School of Attendance must equal 0000001.

SPED0004 Missing NPS School

If School of Attendance = 0000001, then the School of Attendance NPS must be populated.

SPED0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS.

SPED0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future.

SPED0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS.

SPED0008 Retired SSID -- (XXX) SSID replaced with current SSID (XXX).

If SSID is retired and (Student Gender Code and Student Date of Birth Year in file) match (Student Gender Code and Student Date of Birth Year) of current SSID in ODS, then replace with active SSID for student.

SPED0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

These letters and characters are valid:

a b c d e f g h i j k l m n o p q r s t y v w x y z

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

1 2 3 4 5 7 8 9 0 . - ' 

Any other ascii code characters will be rejected.  Check for hidden characters.

SPED0034 Duplicate Record within File

Only one record may exist in the file with the same SSID, Reporting LEA, and Student Special Education Meeting or Amendment Identifier.

SPED0046 Invalid Student Race Missing Indicator and Student Race Code Combination

The SPED file you are uploading from your Special Education Data system is missing and appropriate student race indicator/race code.

SPED0069 Mismatch of SSID Demographics

Student First Name, Student Last Name, Gender, or Student Birth Date do not match for the same SSID (State Student Identifier #) within the ODS (Operational Data Store aka the current data in CALPADS).

SPED0072 Retired SSID -- Mismatch of SSID Demographics

The submitted SSID is retired, but the submitted Student Gender Code and Student Date of Birth Year do not match the student’s current SSID in the ODS.

SPED0181 Delete submitted for non-existing record

The submitted record attempts to delete a record that does not exist in CALPADS.

SPED0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code or 7-digit Charter School code.

SPED0331 Only Education Plans 100, 150, or 200 can be amended

If the Education Plan Amendment Date is populated (not empty), then the Education Plan Type Code must equal 100,150 or 200.

SPED0332 Invalid Education Plan Type Code for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated then Education Plan Type Code must be 100 (IEP).

SPED0332 Invalid Education Plan Type Code for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator then Education Plan Type Code must be 100 (IEP).

SPED0333 Invalid Education Plan Type Code for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0334 Invalid Education Plan Type Code for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0334 Invalid Education Plan Type Code for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0335 Invalid Education Plan Type Code for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0336 Invalid Education Plan Type Code for Supportive Services Indicator

If Supportive Services Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0337 Invalid Education Plan Type Code for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then Education Plan Type Code must 100 (IEP).

SPED0338 Invalid Education Plan Type Code for Student IEP Participation Indicator

If Student IEP Participation Indicator is populated, then Education Plan Type Code must be 100 (IEP).

SPED0339 Invalid Education Plan Type Code for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then Education Plan Type Code must be 100.

SPED0340 Invalid Education Plan Type Code for Special Transportation Indicator

If Special Transportation Indicator is populated then Education Plan Type Code must =100 (IEP).

SPED0341 Missing Initial Evaluation Parental Consent Date

If Special Education Meeting Type Code = 10 or 15, then Initial Evaluation Parental Consent Date must be populated.

SPED0342 Missing Primary Residence Code

If Education Plan Type Code is 100 (IEP), 150 (IFSP) or 200 (ISP), Primary Residence Code must be populated.

SPED0343 Missing Special Education Initial Entry Start Date

If Education Plan Type Code = 100, 150 or 200 then Special Education Initial Entry Start Date must be populated.

SPED0344 Missing Disability 1 Code

If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 1 Code must be populated.

SPED0345 Missing Disability 2 Code

If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 2 Code must be populated.

SPED0346 Missing Special Education Program Setting Code

If Education Plan Type Code = 100, 150 or 200 then Special Education Program Setting Code must be populated.

SPED0347 Missing Special Education Program Type Code

If Education Plan Type Code = 150 (IFSP) then Special Education Program Type Code must be populated.

SPED0348 Missing Special Transportation Indicator

If Education Plan Type Code = 100 (IEP) then Special Transportation Indicator must be populated.

SPED0349 Missing Student Special Education Meeting or Amendment Identifier

If Special Education Meeting Date is populated then Student Special Education Meeting or Amendment Identifier is required.

SPED0350 Missing Special Education Program Exit Reason Code

If Special Education Program Exit Date is populated then Special Education Program Exit Reason Code must be populated.

SPED0351 Initial Evaluation Parental Consent Date must be greater than the Special Education Referral Date

Initial Evaluation Parental Consent Date must be greater than or equal to the Special Education Referral Date.

SPED0352 Special Education Meeting Date is less than Initial Evaluation Parental Consent Date

Special Education Meeting Date must be greater than or equal to Initial Evaluation Parental Consent Date.

SPED0353 Invalid Special Education Program Exit Date for Special Education Initial Entry Start Date

Special Education Program Exit Date must be greater than Special Education Initial Entry Start Date in staging.

SPED0354 Invalid Special Education Program Exit Date for Special Education Referral Date

Special Education Program Exit Date must be greater than Special Education Referral Date in staging.

SPED0355 Special Education Initial Entry Start Date is greater than current date

Special Education Initial Entry Start Date must be less than or equal to current date.

SPED0356 Education Plan Amendment Date cannot be a future date

Education Plan Amendment Date must be less than or equal to current date.

SPED0359 Invalid Disability 1 Code

Disability Code 1 cannot equal 200 (None).

SPED0360 Invalid Disability 2 Code

If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).

SPED0361 Invalid Primary Residence Code and Special Education Program Setting combination

If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).

SPED0362 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 103, then Student Age must be less than 3 years.

SPED0363 Student Age must be between 0-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 104 or 200, then Student Age must be less than 7 years.

Note:  A "104" setting includes, but is not limited to settings where early intervention services are primarily provided for children with disabilities in a setting that is not home or community based such as a hospital, residential facility, clinic, or English language centers/classes.

 

SPED0364 Student Age must be between 2-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be at least 2 years, but less than 7 years.

SPED0365 Student Age must be between 2-23 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 2 years, but less than 23 years.

SPED0366 Invalid Student Age for Education Plan Type Code 100 (IEP) or 200 (ISP)

If Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at least 2 years, 9 mos but less than 23 years.

SPED0367 Invalid Student Age for Established Medical Disability 1 Code

If Disability 1 Code is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.

SPED0368 Invalid Student Age for Established Medical Disability 2 Code

If Disability Code 2 is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.

SPED0369 Invalid Student Age for Special Education Program Exit Reason Code 71

If Special Education Program Exit Reason Code equals 71 (HSCompleter), then Student Age must be greater or equal to 16 years.

SPED0370 Invalid Student Age for Special Education Program Exit Reason Code 73

If Special Education Program Exit Reason Code equals 73 (MaxAge), then Student Age must be greater or equal to 21 years.

SPED0371 Invalid Special Education Program Exit Reason and Education Plan Type Combo

Special Education Program Exit Reason and Education Plan Type combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0372 Invalid Education Plan Type and Special Education Program Setting Combo

Education Plan Type Code and Special Education Program Setting Code combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0373 Invalid Special Education Meeting Type and Education Plan Type Code Combo

Special Education Meeting Type Code must be a valid combination with Education Plan Type Code as outlined in the CALPADS Valid Code Combinations Document.

SPED0374 Invalid Special Education Meeting Type and Meeting Delay Combo

Special Education Meeting Type and Meeting Delay combination must be a valid combination per the CALPADS Valid Code Combinations document.

SPED0375 Duplicate SPED records exist for the same student

Only one SPED record may exist with the same SSID, Reporting LEA, SELPA Code, Special Education Meeting Type Code, Special Education Meeting Date, and Amendment Date.

SPED0376 Invalid Initial Parental Consent

Initial Parental Consent Date for a student with an Initial Part B (10) Meeting Type Code must be greater than the Initial Parental Consent Date existing for the same student with an Initial Part C (15) meeting type.

SPED0377 Special Education Referral Date cannot be greater than the current date

Special Education Referral Date cannot be a future date.

SPED0378 Invalid age for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0379 Invalid Student Age for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0380 Invalid Student Age for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0381 Invalid Student Age for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0382 Invalid Student Age for Supportive Services Indicator

If Supportive Services Indicator is populated, then student must be at least 13 years and 9 months old.

SPED0383 Invalid Student Age for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years and 9 months old.